Office Administrator

Closing Date: 29/10/2021 @ 17:00

Position Description

Reporting to the Senior Business Development Executive, you will be an essential part of the team, supporting our business needs and progressing your career.

Responsibilities include:

  • Maintain company Client Relationship Management system (CRM), to include the uploading of new quotes and the inputting of new client details
  • Prepare monthly CRM reports (template provided), for circulation and review by the Commercial Sales team
  • Liaise with Document Control team to assist in the set-up of incoming enquiries
  • Organise meetings and meeting room set-up as required by Commercial Sales team
  • Attend meetings, noting and recording minutes of key discussions Produce, co-ordinate and circulate agendas, minutes and other documentation from meetings and circulate to relevant team members
  • Assist in the preparation of reports, presentations and other formal documents.
  • Ensure the upkeep of reporting templates in preparation for monthly Commercial Sales meetings
  • Collate information to assist in post contract analysis and reporting
  • Help coordinate sales & marketing events and client appointments
  • Assist in the creation and procurement of marketing materials, including engagement with external companies.
  • Undertake other administrative duties
  • Any other duties deemed necessary by Management

Essential Criteria:

  • 5 GCSE’s at Grade C or above or equivalent, these must include Mathematics and English Language
  • Relevant experience working in a similar role.
  • Proficiency in the use of Microsoft Office i.e. Excel, Word, PowerPoint and Outlook
  • Good organization and time management skills
  • Excellent attention to detail.
  • Good communication skills.
  • Demonstrated ability to work in a fast-paced environment.
  • Ability to take ownership of duties and a willingness to grow and learn within their team and the company.
  • Ability to work alone and as part of a team.


Head Office, Banbridge


08:00-17:00, Mon – Thurs, 08:00 -15:00 Fri


Competitive depending on experience

Responsible to:

Senior Business Development Executive

About Us

The opportunity has arisen to join an industry leader in UK's Building Services providers. We design, develop and deliver a wide range of offsite-prefabricated, innovative and sustainable building service solutions throughout the UK & Ireland.

Alternative Heat specialises in the design, supply and installation of a wide range of prefabricated energy solutions, typically built in NI and shipped throughout the UK and Ireland. We also offer turnkey design, build and operate solutions for commercial energy centers and large-scale district heating solutions and have experience with successfully procuring and delivering many similiar packages to a wide range of public body's throughout Ireland and UK.

Employee Benefits:

  • Full in-house training
  • Competitive Pension Scheme
  • Life Assurance
  • Health Cash Plan
  • Annual Health Check
  • 30 days Annual Leave

To apply for this role, send your CV and covering letter to
Alternative Heat is an equal opportunities employer.

Apply for this role